We build custom AI agents for your specific workflows — lead qualification, client intake, appointment scheduling, document processing. Deployed in days. Managed for you. No templates. No fluff.
The Problem
SMBs are stuck between DIY platforms (too technical, generic results) and enterprise solutions (too expensive, overkill). You shouldn't need a six-figure budget or an in-house developer to benefit from AI that actually understands your business.
Botpress, Tidio, Chatfuel — they give you a template and expect you to build it yourself. Your business is unique. Your AI should be too.
Enterprise platforms charge $500–$1,000+/mo and require in-house teams. Most SMBs don't have either the budget or the technical talent.
A freelancer builds your chatbot and disappears. No monitoring. No maintenance. No updates. Your AI becomes obsolete in months.
What We Build
Not a generic chatbot. Not another dashboard. A custom AI agent trained on your data, integrated with your tools, and aligned with how your business actually works.
Sales & Intake
An AI agent that qualifies inbound leads 24/7, schedules appointments, answers product questions, and routes complex cases — all in your brand voice.
Operations
Automate the tedious work. Our agents extract, classify, and process information from PDFs, forms, and emails — routing it to the right place instantly.
Scheduling
Never lose a lead to a missed follow-up again. AI-powered scheduling that books, reminds, reschedules, and follows up without human intervention.
How It Works
No lengthy contracts. No endless meetings. No learning curve. Just a streamlined process built for results.
We learn about your business, identify the repetitive processes eating your team's time, and map where a custom AI agent can deliver the biggest ROI.
Our team engineers a custom AI agent trained on your data, integrated with your existing tools, and built around your specific workflows.
Your agent goes live in 3–7 days. We handle all deployment, testing, and quality assurance. You just show up and start seeing results.
We monitor, update, and improve your agent continuously. As your business grows, your AI grows with it. No surprises, no abandonware.
The Difference
Most options leave you doing the work. We're the only one that builds, deploys, and manages — so you get results, not another tool to learn.
| Feature | Vatrera AI | DIY Platforms (Botpress, Tidio) |
Enterprise (Intercom) |
Freelancer |
|---|---|---|---|---|
| Custom-built for your process | ✓ | ✗ Templates only | ✗ One-size-fits-all | ✓ |
| Deployed in days | ✓ 3–7 days | ✗ You do it yourself | ✗ Weeks/months | Varies widely |
| No technical team needed | ✓ | ✗ Dev required | ✗ IT team required | ✓ |
| Ongoing maintenance | ✓ Included | ✗ Self-managed | ✓ Expensive | ✗ Gone after build |
| Trained on your data | ✓ | ✗ | Limited | Varies |
| Tool integrations | ✓ Full | Limited | ✓ Full | Varies |
| Transparent pricing | ✓ | ✓ | ✗ Hidden fees | Inconsistent |
| Typical first-year cost | $8k–$26k | $2k–$5k + your time | $12k–$60k+ | $5k–$15k + no support |
Industries We Serve
We specialize in industries where client communication, lead intake, and document processing are the lifeblood of the business.
Lead qualification, showing scheduling, document processing, and 24/7 client communication.
Client intake, document review, appointment scheduling, and case routing.
Patient intake, appointment management, follow-up automation, and FAQ handling.
Order support, returns processing, product Q&A, and customer retention flows.
Lead qualification, document collection, appointment booking, and compliance-aware communication.
Client onboarding, proposal workflows, project intake, and automated follow-ups.
Pricing
No hidden fees. No surprise invoices. Pay once to build, then a flat monthly rate to keep it running and improving.
Custom AI agent built around your specific workflows, data, and tools. Includes full deployment and launch support.
We keep your agent running, updated, and improving every month. Think of us as your AI operations team.
Multiple agents, cross-department workflows, and enterprise-grade integrations for growing businesses.
Client Results
"We were losing leads every weekend because nobody was available to respond. Vatrera AI built us a lead qualification agent that now captures and qualifies every inquiry 24/7. We've seen a 40% increase in booked showings since launch."
"Client intake used to take our paralegals 2 hours per new matter. Now the AI handles the entire intake process, collects all required documents, and has everything ready before our first consultation. It paid for itself in the first month."
"Our front desk was overwhelmed with appointment requests and basic questions. The Vatrera AI agent handles all of that now — scheduling, FAQs, follow-up reminders. Our staff can finally focus on actual patient care."
Free Workflow Audit
Tell us about your business and we'll show you — for free — exactly where a custom AI agent would have the biggest impact. No pitch. No pressure. Just a clear ROI map.
We deliver your workflow audit within 2 business days.
The audit is completely free. No strings attached.
We'll show you the projected time and cost savings from day one.
No in-house tech team needed. We handle everything from build to deployment.
Book Your Free Discovery Call